Spring 2024 Vendor Package

April 13th, 2024

11:00am – 4:00pm

Red Deer Resort & Casino

Rock Your Bump has been the go-to shopping event for expectant and new moms since 2011, and we are thrilled to announce our 24th show, which will take place at the NEW Red Deer Resort and Casino.

We are switching things up for the Spring 2024 event and will be handing out free swag bags to the first 100 guests at 11:00am and there will be 25 VIP+ bags for sale for those who want a guaranteed swag bag.

We also hold hourly door prize giveaways throughout the day and a grand prize draw at the end of the event. Vendors are required to donate a door prize for the giveaways, which can be of any value, and will be given to organizers the morning of the event.

Swag bag items will also be dropped off approximately 3 weeks prior to the event, so please plan accordingly. We do not accept paper only for the swag bags. It must be an tangible item to go along with any paper/business card.

Demographics

Rock Your Bump is committed to promoting and supporting local businesses in Alberta. At our Fall 2022 event, 98% of attendees identified as female, with the majority aged between 25 and 34. Additionally, 98% of attendees were either expecting or had children. Of those who attended, 71% were first-time visitors to RYB, while 27% were returning customers. We have many guests who return to our event year after year as they progress through pregnancy and early childhood. These statistics have remained consistent for several years.

Advertising and Promotion

To maximize our reach, we employ various advertising methods. However, we also appreciate your assistance in expanding our audience. You can help us by sharing our social media posts, distributing postcards during events leading up to ours or including them in your orders. Together, we can reach a wider audience and make Rock Your Bump an even greater success.

Social Media:

Our most effective advertising channel is social media, with around 76% of our attendees hearing about the event through these platforms. We believe that word of mouth and social media play a crucial role in the success of our event, and we encourage all our vendors to share the event page that we create for maximum exposure. We will also provide professionally designed graphics that you can use to help promote the event.

Website:

Our website, www.rockyourbump.ca, serves as a source of event-related information. Additionally, we retain a directory of vendors from previous events for at least three years. Your business will be featured on an exclusive webpage within our website.

Printed Material:

Every vendor is provided with professionally designed postcards and posters to aid in promoting the event within the community. We kindly ask that each vendor distribute at least 25 postcards. By collaborating and having all vendors share these postcards and actively engage in promoting the event on social media, we can collectively reach a broader audience and ensure the success of the event.

Emails:

Over the years, we have built a database of email addresses from our past guests and we use it to send out invitations to upcoming events. We have found that email marketing is an effective way to generate ticket sales, as it allows us to directly reach out to those who have attended our shows before and are interested in what we offer.

Vendor Perks

  • Tables with covering and skirting and each spot can have up to 2 chairs.
  • Exclusive access to our private vendor group on Facebook, enabling seamless communication for your inquiries and real-time event updates. The group link can be found in your acceptance email.
  • Free Wifi available for vendors.
  • Opportunity to contribute promotional materials, samples and coupons to 100 regular swag bags and 25 VIP+ bags. Paper only will not be accepted. Please make sure you have items attached to any paper you contribute.
  • Professionally designed postcards and posters that you can distribute to your customers.
  • A dedicated page on our website showcasing your business, featuring a description and images that you provide.

Table and Booth Options

We have 2 sizes of booths available, and vendors may book up to 2 spots per business.

8×6 booth is designed to accommodate a 6-foot table. It’s important to arrange your setup in a manner that allows for easy access without encroaching on neighboring vendors. Please plan accordingly as there is no room between booths unless you have a corner booth.

$125 – $150

10×10 booth provides ample space for you to arrange your display as you see fit.

$225 – $250

Tables can be requested. 6 foot and 8 foot tables are available. Limit one per booth at no additional cost. A limited number of corner booths are available in both sizes, offering the benefit of two sides open to guests, for a small additional fee, as indicated on the map. Corner booths SOLD OUT

Map is at the bottom of the page with all options for booths

Premiere Sponsor for 2024

Interested in elevating your business’s visibility? Explore the advantages of becoming a Premiere Sponsor!

All the above vendor perks PLUS:

  • Sponsor to be presented as “(Your Business Name/logo”) present: Rock Your Bump” or “Brought to you by…” on print advertising (postcards/posters) and on the Facebook cover photo, event page cover photo on Facebook, website header and the Eventbrite ticket page
  • Promoted as a Premiere Sponsor on social media posts
  • You have the opportunity to display your own banner in the hallway, where guests will see it as they enter the event. (banner supplied by you)
  • Exclusivity for your category (for most categories)
  • Preferred booth location at the trade show
  • At least 2 emails sent to our mailing list with your logo and/or company name in it
  • Your logo on the website landing page for minimum 2 months

If you wish to explore the opportunities of becoming a Premiere Sponsor, and would like to receive additional information about the benefits and pricing, please reach out to us via email at [email protected]. We will be happy to discuss the details with you and determine pricing based on the size of space your business requires.

On-site Photographer – TAKEN

This is a fantastic opportunity to showcase your talents! As an on-site photographer, you’ll have a 20×10 space where you can offer mini photo sessions to the public throughout the event. You have the flexibility to set your own pricing for the sessions, but we can provide guidance based on past successful experiences. Along with the regular vendor perks, you will also benefit from:

  • A 20×10 foot location at the event
  • Your logo/business name on our printed materials *
  • Opportunity to have one of your photos used for all our marketing materials for the event *
  • At least one email sent to our mailing list with your company name listed as offering mini sessions at Rock Your Bump with the marketing material you provide
  • Listed as the offering onsite mini sessions on our website

$350

*if agreement signed by February 1st.

Mother’s Lounge Sponsor – TAKEN

Sponsor our important space for moms to relax and feed their little ones. We will provide comfortable chairs for moms to use while nursing, and the area will be curtained off for privacy. You will also have a designated space outside the curtained area, complete with a table for promoting your services. This space is approximately 10 feet by 20 feet, including the curtained area. Comes with one 6 foot table and 2 chairs.

You will receive all the above vendor perks PLUS:

  • Listed as being the Mother’s Lounge Sponsor on our website.
  • Signage provided stating it’s the Mother’s Lounge area.

$250

Swag Bag Sponsor – TAKEN

This is an incredible opportunity for your company to feature its logo on a reusable cloth bag carried by 125 event attendees! Please make sure that the bags are delivered approximately three weeks before the event.

  • Opportunity to contribute promotional materials, samples and coupons to 125 swag bags. Paper only will not be accepted. (Please make sure you have items attached to any paper you contribute).
  • Social media shout out thanking your business for the bags and being the swag bag sponsor.
  • Listed on the website as the swag bags sponsor.

You provide us with 125 reusable fabric bags with your logo on them $50

We source out the 125 reusable fabric bags with your logo on them $450

You do not need to be a vendor at the event to be the swag bag sponsor. Any booth fees are in addition to the sponsorship fees.

Rules and regulations:

1. To apply as a vendor, please complete all forms online and email your photos to [email protected]. Do not send payment until you have received an email confirming your acceptance, as this is a juried show. Please allow up to 14 days for a response, and note that you will receive an email regardless of our decision. Once accepted, please send in payment within 48 hours. You will receive a receipt via email prior to the event, so please remember to print it or save it for your records.

2. Set up will be from 8:00am – 10:45am Saturday morning. Tear down will take place from 4:00pm – 5:30pm. PLEASE do not start tearing down before 4:00pm

3. The organizers retain the right to use all photographs, images, and likenesses captured during the event for promotional purposes in the future.

4. Please refrain from affixing any objects to the walls in any manner.

5. Sharing booth spaces with other businesses or advertising other businesses at your booth is strictly prohibited. Any vendor found selling or advertising items not approved will be asked to leave the event.

6. Any vendor who engages in harassment, abuse, or disrespectful behavior towards event organizers, volunteers, or staff will not be tolerated and will be immediately removed from the show/premises without any compensation or refund of fees or charges. A zero-tolerance policy is in effect.

7. Any items left at The Red Deer Resort and Casino after the event will be disposed of at the discretion of Rock Your Bump organizers.

8. The vendor acknowledges and agrees that Rock Your Bump event management, the venue and their representatives shall not be held responsible or liable for any injury, loss or damage to the exhibitor or their property, including lost, stolen or damaged items. It is strongly recommended that vendors carry insurance for their business, although it is not a requirement for participation in the event.

9. Exclusivity: Organizers do not guarantee exclusive rights to any particular product or service to vendors unless explicitly negotiated in writing through sponsorship.

10. Should events beyond the reasonable control of the Red Deer Resort and Casino and/or Rock Your Bump, including but not limited to (1) acts of God, (2) war, including armed conflict, (3) strikes or labor disputes at the Red Deer Resort and Casino. or in Red Deer, Alberta, (4) disease at the Red Deer Resort and Casino. or in Red Deer, Alberta (examples of disease: SARS, Legionnaires, COVID-19), (5) government regulation or advisory (including travel advisory warnings), (6) civil disturbance at the Red Deer Resort and Casino or in Red Deer, Alberta, (7) terrorism or threats of terrorism in the Canada as substantiated by governmental warnings or advisory notices, (8) curtailment of transportation services or facilities which would materially affect attendees from attending the trade show, (9) disaster, fire, tornados, earthquakes, hurricanes in Red Deer, Alberta, (10) unseasonable extreme inclement weather in Red Deer, Alberta, (11) shortages or disruption of the electrical power supply causing blackouts or rolling blackouts or other essential utilities in Red Deer, Alberta, or (12) any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), making the event commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted the event may be canceled, relocated or delayed. The vendor herby waives any and all claims for injury, loss or damage arising therefrom.

11. Cancellations: If the Vendor wishes to cancel this contract, they must provide written notice at least eight (8) weeks prior to the event date. If cancellation occurs within this timeframe, the Vendor will be responsible for 50% of the total contracted amount. If cancellation occurs after this date, the Vendor will be responsible for 100% of the total contracted space costs. Upon cancellation, the Vendor forfeits all rights and claims to the allocated space, and the organizers may rent it to others. All cancellations must be submitted in writing to Rock Your Bump via email at [email protected].

12. COVID-19: In the event that Rock Your Bump is cancelled due to COVID-19 restrictions, vendors will be offered the option to either be moved to the next event or receive a refund. If the cancellation occurs less than four weeks from the event date, a refund of 75% of the total payment will be issued. If it is more than four weeks before the event, vendors can choose to be moved to the next event or receive a 90% refund. Please note that this policy only applies if the cancellation is due to COVID-19 restrictions and not if a vendor chooses not to attend for any reason.

13. The vendor is required to comply with all applicable laws, regulations, and rules of the province and city where the event is held, including any guidelines set forth by Alberta Health and The Red Deer Resort and Casino with respect to COVID-19.

I have read the rules and regulations and agree to them.(required)

I have read and understand the cancellation policy.(required)

I understand swag bag items must be provided to organizers between March 18th – March 24th, 2024. If dropped off after this date they may not be added to the bags.(required)

I understand that my requested space may not be assigned to me based on availability and placement of vendors that are similar.(required)

I understand it is my responsibility to check the website for my page and provide any changes I'd like to have made to [email protected](required)

If I wish to send in new/updated photos for social media I will do so before March 13th, 2024. If I do so after that date I understand they might not get used in social media due to pre-scheduling of posts.(required)

I agree to pay within 48 hours of being accepted or my spot may be forfeited. (required)

I will email 3- 6 photos (can include company logo) representing my business and what we/I offer to [email protected] . These will be used on social media and on my page on the website. And I understand if I do not email the organizer photos the day of submitting the application that I may not receive as much advertising on social media. Please save photos as “( your company name)1”, “(your company name)2”, etc before sending them to use.(required)

I understand if I am submitting this after March 13th, 2024 I may not receive all the social media exposure that is detailed above due to time restraints(required)